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5 Challenges That Make or Break New System Implementations

By Grace Barton Updated
5 Challenges That Make or Break New System Implementations

New system implementations have a lot of moving parts and a lot of risk. There are too many factors to the success of these projects to list them all, but these stand out from the crowd:

Challenge 1. Support From the Top is a Must

In fact, not only is support from the top of the organization required, but active support is required. System implementation projects cross departments, teams, managers. They require communication and collaboration at different levels than every day work. To be successful, company leadership needs to actively show support for the project, the project team, and the goals of the implementation. This is the most common reason for system implementations to fail.

Challenge 2. Garbage In, Garbage Out

So many managers insist on migrating as much data as possible from the legacy system to the new system. They do this because they think it will save time. What they fail to realize is that legacy systems are legacy because they no longer meet the needs of the business. Do you really want to carry forward data that doesn’t meet the needs of the business?

Implementing a new system (or even a major upgrade) is a perfect time to clean house. Analyze your data and keep what makes sense for the future of the business. Purge old records. Take the opportunity to update your customer and supplier lists, to update your employee lists, to reorganize your company’s data. Once it is in and live, it’s almost impossible to change.

Challenge 3. Optimize, Optimize, Optimize

Another mistake managers make is to think that blindly reusing all their current processes is a good idea with the new system. It’s not. The current processes are built with the legacy system’s capabilities in mind. Analyze all of the processes the new system interacts with and use the implementation as an excuse to optimize them as much as possible to take advantage of the new technology.

Challenge 4. Planning for Future Growth

A key ROI driver for new systems is related to data optimization and the availability of reporting on this data. The implementation process is the best time to rethink how your business uses data and what metrics it follows to understand how it is performing. Take the time to build data capture and reporting for the key metrics your business will use to measure and optimize performance over the next 12-36 months. Doing this one thing can fundamentally change the realized ROI of the new system and make heroes out of the project team.

Challenge 5. Ignore the Shiny Objects

Like mentioned above, there are so many factors involved in a new system implementation. Most of them are not within the control of the project team or the project itself. To be successful, you have to push aside that which the team cannot control and focus on executing the plan. Don’t be distracted by shiny toys, no matter how new they are.

With years of industry experience, Advantzware’s team of experts are always available to ensure your success.

Our team of experts work hand in hand with you to identify your goals, business requirements and resources needed to ensure the Advantzware implementation is successful for your organization.

Combined with proactive, step-by-step guidance, our comprehensive onboarding and training program utilizes a combination of on-site training, online training and project management to implement the system. A detailed implementation plan will be completed in coordination with your system administrator prior to kick off.

Grace Barton

Marketing Specialist

About the Author Latest Posts

Grace Barton is a digital marketing and competitive intelligence professional who crafts strategic narratives by bridging marketing insights with analytical expertise. At Advantive, she creates engaging, data-driven content tailored to the distribution, manufacturing, packaging, and quality industries. Her goal is to deliver impactful messaging that drives engagement and growth based on specific gap closure needs, whether responding to sales organization requirements, pinpointing gaps in content, or meeting immediate market trends.
She thrives on transforming competitive intelligence into actionable insights for the sales organization. Grace manages Advantive’s competitive intelligence platform, Klue, to equip the sales team with the battlecards and market data they need to stay ahead of competitors. Since launch, she’s built 28+ battlecards across four lines of business, ensuring the GTM strategy stays sharp.
Grace has a passion for leveraging market insights with storytelling to guide strategic decision-making, empower sales organizations, and nurture organizational growth.

Areas of Expertise: Digital Marketing, Competitive Intelligence, Strategic Narratives, Marketing Insights, Analytical Expertise

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